Conditions of participation
Registration for Information Energy 2025 (Online conference)
Registration for the conference is binding. Registration conditional upon participation in a specific lecture, workshop or evening event is not permitted.
Purchasers of the participation entitlement who are not themselves participants (i.e., if the participation entitlement is not purchased or ordered exclusively for themselves) are responsible for ensuring that participants who receive the participation entitlement from them are made aware of these General Terms and Conditions and accept them.
Terms of Payment
The conference fee is due upon registration. It is payable immediately via online payment system (credit card and PayPal) or upon receipt of the invoice.
- Admission to the online conference is only possible after payment has been made. If payment has not been made, the conference access will be blocked.
- If attendees cannot ensure that the invoice amount has been paid before the start of the conference, it must be paid directly online. Alternatively, proof must be provided to accounting.tcworld@tekom.org that the invoice amount has been transferred.
- In the event of non-participation, the organizer shall retain the claim to payment, unless otherwise stipulated in these GTC or for legal reasons.
- Payment on account is possible up to 3 weeks before the start of the conference.
Early Booking Discount
If payment for the early booking discount is not received within three weeks of invoicing, the difference from the normal price will be charged subsequently. If a subsequent invoice is issued, participation is only possible after payment of the normal price.
Cancellation, Illness
Attendees may cancel their participation in accordance with the following provisions:
Cancellation up to three weeks before the start of the conference is free of charge. For later cancellations, regardless of the reason, the organizer will charge a processing fee of 50 euros. If the cancellation is made after March 24, 2025, or during the conference, the full conference fee will be due, or the fee already paid will not be refunded.
In the event of non-attendance without cancellation or due to a reason regulated here or a legal reason, the full conference fee will be due.
In the event of illness, the ticket can be cancelled free of charge if proof of illness is provided. Proof of illness must be provided immediately by submitting a medical certificate. Otherwise, the above cancellation conditions apply. Proof must be sent to accounting.tcworld@tekom.org.
If attendees who are consumers within the meaning of Section 13 of the German Civil Code (BGB) exercise their right of withdrawal, the provisions for withdrawal and its legal consequences shall take precedence.
Conduct of Proceedings
The organizer may change individual elements of the conference if this is necessary and if this does not change essential parts of the conference. In such cases, there is no right to a reduction or refund of the admission fee if the change is not material and is reasonable for the participants under the circumstances of the individual case.
To the extent that performances, lectures, presentations, etc. are the subject matter of the contract, the organizer is responsible for the proper selection of performers, lecturers, and speakers (contributors), but is not responsible for their content, the manner in which they are presented, or their claims.
In principle, there is no entitlement to specific contributors, unless this is expressly announced or agreed as the sole or essential element of the event.
The language of the event is English.
Conditions of participation for sponsored sessions
Together with your registration for a sponsored session, you agree that we may pass on your name and e-mail address and, if available, your company and position to those speakers whose sponsored presentations you are also attending, and that these speakers may send you advertising by e-mail. You can revoke this consent informally at any time by sending an email to info@tekom.org. All information on this data processing can be found in our data protection policy.
Pictures and Audio/ Video Recordings
Audio recordings, video recordings and photographs are strictly prohibited. Exceptions must be discussed with conference management beforehand.
We would like to inform you that tcworld takes pictures/screenshots of the online conference for purposes of documentation and publicity. It is therefore possible that you may be recognizable on pictures. The pictures and video recordings are kept permanently as documentation of the conference. Selected material will be used for reporting and promotion purposes in ‘tk’, tcworld magazine, the association websites, newsletters, and on social media channels such as LinkedIn, Facebook, Instagram, X and YouTube.
Please approach the organizers directly if you do not wish to be photographed or filmed.
The legal basis for processing pictures and video recordings is the legitimate interest of the organizer pursuant to Article 6 (1) (f) GDPR.
Interviews and statements will only be recorded and published with your express consent pursuant to Article 6 (1) (a) GDPR.
The place of both performance and jurisdiction is Stuttgart.
Reserving a Place
Reserving a place at workshops
Workshops are held online only and there are limited places available. In order to attend a workshop, a place must be reserved in advance. Participation cannot be guaranteed without a reservation. Reservations are made in 'my conference tool'.
Forfeiture of conference reservations due to non-payment
There are only limited places available for conference sessions. If no payment or proof of attendance has been received by 7:00 a.m. on the morning of the respective day of the conference, the participant's reservation(s) for sessions on that day will be forfeited.
Online Participation
Access data for 'my conference tool' must not be passed on to other people. Access data is valid on a per-person basis; other people are not permitted to listen and/or watch without access data.
Recording or partial recording and screenshots of technical lectures, tutorials or other online events are not permitted.
The screening of technical presentations, tutorials or other online events, whether publicly or privately, is also not permitted.
Selected contributions to the conference (including participants and speakers) will be recorded and transmitted via the conference platform. Recordings will be available to conference participants for a further three months via 'my conference tool'. By registering for the online conference, you agree to this.
Technical and system requirements
Participants wishing to use the audio functions via VoIP will need a fast internet connection, a microphone, and speakers. A USB headset is recommended. Information on system requirements can be found here. A system check and a test meeting can be done here.
Participants can download the conference service provider's desktop application or use a temporary application to join. Troubleshooting information can be found here.
It is the responsibility of the participants to ensure that their internet connection is suitable and that the technical and system requirements are met. Participants are not entitled to rescind or terminate the contract if they are prevented from participating because they do not have a suitable internet connection, cannot meet the technical or system requirements, or if individual applications are blocked, e.g. by their employer.
Participation rules during the Sessions
Depending on the format (e.g. technical lecture), participants are automatically muted and listen in via the loudspeaker system of the device used. For an alternative dial-in via telephone, dial-in information is displayed in the audio area under "Telephone call". Participants can ask questions by typing these in the question window (Q&A section) of the control panel. However, depending on the number of participants, it may not be possible for speakers to answer all the questions. The choice of questions to be answered is up to the speakers.
Networking opportunities will be available after the sessions.
Conference platform and networking
Participants can do the following on the conference platform (Conference website, NetworkingLounge and showrooms)
- View a program overview
- Network with other participants and sponsors
- Visit the sponsors’ showrooms
- View sponsored sessions
- Participate in chats and discussion groups
- View sponsors’ profiles and get in contact with the sponsors
Contact
tcworld GmbH
Heilbronner Straße 86
70191 Stuttgart
Germany
Tel. +49 711 65704-0
info@tekom.org
www.tekom.de
© 2024 tcworld GmbH
Status: 08.01.2025
Rules of Conduct for tcworld Conferences
We want all participants to have a positive conference experience and feel comfortable at tcworld conferences. For this reason, we have drawn up these rules of conduct.
To whom and when do the rules of conduct apply?
The rules of conduct apply to all conference participants, speakers, sponsors, tekom and tcworld GmbH employees, guests and helpers who participate in Information Energy / in the online conference. They apply irrespective of whether they are events, chats, appointments with sponsors or other contacts within the framework of tcworld conferences.
Do’s:
- Behave in a friendly and respectful manner.
- Be polite and tolerant.
- Use the numerous chats after the conferences and on the conference platform to get in touch with other participants.
- Networking is expressly encouraged.
Don’ts:
Participants and others must not
- behave in an insulting, derogatory, discriminatory, sexist, aggressive, or disruptive manner towards others
- post or display extremist, discriminatory, insulting, propagandistic, political, inflammatory, pornographic, immoral, or illegal content
- post or display content that infringes the rights of third parties, in particular copyright as well as trademark, name, patent, utility model, design patent, image, and personal right
- post or display content that promotes political parties or ideologies
- post or display content that is subject to a legal or contractual obligation of secrecy
- advertise products or services outside the designated areas
- create or distribute links to other telemedia containing illegal information.
What happens if rules of conduct are violated?
Please notify us immediately at mailto:info
Please let us know:
- When and where the incident occurred
- Name/description of the people involved
- What exactly happened
- Whether the violation is still ongoing
- Any other useful information, as appropriate.
You may also report incidents to us where you are not sure whether the rules of conduct have been breached. We will keep your name confidential in all cases.
Possible measures if the rules of conduct are violated:
- Personal exhortation to refrain from the behavior in future
- Public request to refrain from the behavior
- Request to apologize
- Request to refrain from contact with a person who feels harassed
- Removal of content that is unlawful, insulting, or otherwise causes offence
- Exclusion of people who do not respect the rules of conduct from individual areas or the entire digital tcworld conference (without reimbursement of participation fees); further damages remain reserved.
Advertising and acquisition
We welcome the active participation of sponsors. The conference and conference platform are the perfect setting for making new contacts and showcasing tools.
As always, sessions such as technical presentations, workshops, tutorials, and meetups must be free of advertising. This also applies to the chats following the sessions.
Rescheduling, transformation
- If the organizer moves the event to another date for compelling reasons (for example, to avoid the cancellation of the event due to force majeure), the terms and conditions for this new date will continue to apply. The organizer can make the rescheduling dependent on sufficient participants not rescinding the contract; for this purpose, we can set a deadline for all participants to agree to participate at the new date. In the event of a rescheduling, participants may rescind the contract and will be refunded any participation fees already paid. Claims for damages and claims for compensation of futile expenses against the organizer are excluded. No right of rescission exists if the organizer has already specified the new date as an alternative at the time of conclusion of the contract.
Force Majeure, FAILURE TO HOLD THE CONFERENCE
- In the event of force majeure resulting in the discontinuation of the conference or interruption of the contract or the conference or individual contractual services, both parties have the right to rescind the contract.
- This also applies in the event of impossibility pursuant to Section 275 (2) BGB.
- In these above-mentioned cases, services rendered must be reversed in accordance with Section 346 BGB and the claim to the contractual services will lapse. Claims for damages and compensation of futile expenses are excluded.
- If force majeure makes it impossible to hold the event in person, online transmission of the event will only be affected if this too has become impossible or unreasonable.
- The organizer may invoke the above provision if the conference cannot be held due to infection control measures or if holding the conference is economically unreasonable.
MISCELLANEOUS
If participants are merchants within the meaning of the German Commercial Code (HGB) or a legal entity under public law or a special fund under public law, the following applies: The place of jurisdiction for all claims arising from the contract is the organizer's place of business. The organizer is also entitled to select the place of business of the respective participant(s) as the place of jurisdiction.
Contact
tcworld GmbH
Heilbronner Straße 86
70191 Stuttgart
Germany
Tel. +49 711 65704-0
info@tekom.org
www.tekom.de
© 2024 tcworld GmbH
Status: 08.01.2025
The conference fee is due upon registration. It is payable immediately after invoicing or via the online payment system.
If no payment is received, the difference between the normal price and the amount of the early bird discount will be charged 3 weeks after invoicing. Use of the early bird discount eliminates the option of paying the invoice on site. The obligation to pay does not expire if the attendee does not attend. If the attendee cannot ensure that the invoice amount is received before the start of the event, it must be paid on site at the event or show proof that the invoice amount has been transferred.